Websites and Blogs

Discuss everything related to website and blog registration, hosting, and development.

Forum Sponsor (Advertise with us)
Reply
 
Thread Tools Display Modes
    #1 (permalink)  
Old 08-20-2008
Kerans VA's Avatar
Active Member
Company name: Kerans Virtual Assistance
 
Join Date: Nov 2007
Location: DeWinton, Alberta
Posts: 717
Send a message via Skype™ to Kerans VA
Follow this virtual assistant on Twitter Find this virtual assistant on Facebook
Default Punctuation Abuse!!!
I think most of us have been guilty of this at one time or another, I know I have. When writing chatty emails to friends and family, sending tweets or posting some random event in Facebook, it's easy to get carried away. However, in the business world, excessive punctuation should generally be avoided as it makes you appear amateurish and even a tad hysterical.

By overusing punctuation, you actually achieve the opposite of what you are trying to portray and dilute the effectiveness of exclamation marks and question marks by overusing them. As hard as it may be, try to restrain the impulse to use multiple exclamation marks or question marks. If you truly feel the need for added emphasis, try adding the use of capitals, bolding or italics.

Amber McNaught in her blog Writing Well makes the following commentary:

"Excessive punctuation. You’ve all seen it. Sentences which end with an entire line of exclamation points. Like this!!!!!!!!!!!!!!!!!!!!!!!!!! !!!!!!!

Why? Why do people do this? I mean, OK, they’re excited, sure. And they want to exclaim about it. But one exclamation point tells me that the writer is excited. An entire row of them doesn’t tell me that they’re really excited. Just that they’re excited, and they don’t know too much about punctuation."

Chandra Stauffer also writes a hysterical blog entry appropriately titled Punctuation Promiscuity, you can read it here.

Lastly, I think this blogger sums it up perfectly:

"One punctuation mark is all that is needed in any situation. If you feel the intensity of your message is not conveyed with one punctuation mark, then you need to go back and revise your sentence. Don't just keep adding punctuation until you feel better."

A good rule to follow in business writing is most business documents can be written without the use of any exclamation marks.

__________________
Kate V. Kerans
Kerans Virtual Assistance
Reply With Quote
    #2 (permalink)  
Old 08-20-2008
Contributing Member
 
Join Date: Mar 2008
Location: New Jersey
Posts: 107
Send a message via AIM to va4eva
Default Re: Punctuation Abuse!!!
Hi Kate!!!! j/k
Thanks for the reminder...so true. One punctuation mark is all that is needed in business writing. I will remember.
Eva
Reply With Quote
    #3 (permalink)  
Old 08-20-2008
Contributing Member
 
Join Date: Aug 2008
Location: Maryland
Posts: 50
Send a message via MSN to sierradavis0
Default Re: Punctuation Abuse!!!
Great Kate
I get carried away with my punctuation also...(i.e. my famous ...) I even add my ... at the end of all my text messages like its my signature or something. I really need to get control of the urge to ...
Reply With Quote
    #4 (permalink)  
Old 08-20-2008
virtual writing's Avatar
Resident Member
Company name: Virtual Writing and Communications
 
Join Date: Nov 2007
Location: Alamance County, NC
Posts: 1,427
Blog Entries: 1
Follow this virtual assistant on Twitter Contact this virtual assistant on LinkedIn
Default Re: Punctuation Abuse!!!
Excellent points, Kate. Many thanks. I also make liberal use of the dot dot dot (there's an official name for that - an ellipse?)
__________________
Mary H. Ruth/Virtual Writing & Communications
http://www.writingVA.com
Reply With Quote
    #5 (permalink)  
Old 08-21-2008
Leslie Keffler's Avatar
Contributing Member
Company name: Virtually Done
 
Join Date: Mar 2008
Location: Orlando, Florida
Posts: 103
Follow this virtual assistant on Twitter Find this virtual assistant on Facebook Contact this virtual assistant on LinkedIn
Default Re: Punctuation Abuse!!!
That reminds me of the Seinfeld episode where Elaine breaks up with her boyfriend over an exclamation point.
__________________
Leslie
Virtually Done!
Reply With Quote
    #6 (permalink)  
Old 08-22-2008
Resident Member
Company name: JK Virtual Office Resources
 
Join Date: Mar 2008
Location: Oregon
Posts: 1,302
Blog Entries: 5
Send a message via Yahoo to JKVirtualOffice
Follow this virtual assistant on Twitter Find this virtual assistant on Facebook Contact this virtual assistant on LinkedIn
Default Re: Punctuation Abuse!!!
I recently had a client who was so happy with some work I did that she included about 15 exclamation points at the end of the sentence. She's very liberal with them.

I also use "...." quite a bit. Not sure where I picked up the habit, but it seems to have stuck.
Reply With Quote
    #7 (permalink)  
Old 08-22-2008
SupportMyOffice's Avatar
Junior Member
Company name: Administrative Support Group
 
Join Date: Feb 2008
Location: Albuquerque, NM
Posts: 377
Blog Entries: 2
Follow this virtual assistant on Twitter Find this virtual assistant on Facebook Contact this virtual assistant on LinkedIn Find this virtual assistant on Google+
Default Re: Punctuation Abuse!!!
I just dealt with this today actually. My client who is a real estate agent, writes the descriptions on her listings and then submits them to me for proofing. She likes to use a lot of !!!!s especially on houses that don't have much to say. Less words need more puncuation? Maybe not. It also drives me crazy when she randomly capitalizes like "This home has lovely Corian Countertops in the Kitchen. Makes me nuts! I agree that exclamation points have no place in professional writing. Use your words to emphasize the importance of what you're writing.
__________________
Administrative Support Group
Jenifer D
Reply With Quote
    #8 (permalink)  
Old 08-22-2008
Contributing Member
 
Join Date: Aug 2008
Location: IL
Posts: 133
Re: Punctuation Abuse!!!
Thanks Kate for the advice.

I do try to keep that in mind, especially when I'm online for school or responding to an email. It's easy to add those extra marks when trying to get a point across. Hmmm, not to professional in the business world.

Sincerely,
sy(Sheila)
Reply With Quote
    #9 (permalink)  
Old 09-03-2008
Vicky's Avatar
Active Member
 
Join Date: Nov 2007
Location: Ireland
Posts: 592
Send a message via AIM to Vicky
Follow this virtual assistant on Twitter
Default Re: Punctuation Abuse!!!
I read this thread a few days ago and I came accross this quote today, thought it was apt.

Cut out all these exclamation points. An exclamation point is like laughing at your own joke.
(F. Scott Fitzgerald)
__________________
Vicky
www.c-vas.eu
Reply With Quote
    #10 (permalink)  
Old 09-03-2008
Kerans VA's Avatar
Active Member
Company name: Kerans Virtual Assistance
 
Join Date: Nov 2007
Location: DeWinton, Alberta
Posts: 717
Send a message via Skype™ to Kerans VA
Follow this virtual assistant on Twitter Find this virtual assistant on Facebook
Default Re: Punctuation Abuse!!!
Originally Posted by Vicky View Post
I read this thread a few days ago and I came accross this quote today, thought it was apt.

Cut out all these exclamation points. An exclamation point is like laughing at your own joke.
(F. Scott Fitzgerald)
Omigosh, Vicky that is perfect!
__________________
Kate V. Kerans
Kerans Virtual Assistance
Reply With Quote
Reply

Thread Tools
Display Modes

Posting Rules
You may not post new threads
You may not post replies
You may not post attachments
You may not edit your posts

BB code is On
Smilies are On
[IMG] code is On
HTML code is Off
Trackbacks are On
Pingbacks are On
Refbacks are Off



All times are GMT -7. The time now is 10:00 PM.

Virtual Assistant Forums Advertising
Virtual Assistant Directory
Work from Home | Become A Virtual Assistant
Create a Professional New Client Welcome Packet
Virtual Assistant Forums Advertising

© Virtual Assistant Forums 2014 Content and images protected under copyright law.
Google+ - Facebook