Free Time Tracking Software - Virtual Assistant Forums

#1 (**permalink**) 04-11-2007

Here's a link to a free download of Time Stamp software:
http://www.syntap.com/downloads.htm

I use it to keep track of my hours. It's worked really well for me. I especially like the slack timer, for when the phone or the doorbell rings.

Tess · #2 (**permalink**) 04-11-2007

Thanks for the addition! I'll add it to the main list.
So you've used this for a while -I'm curious, when you want to invoice your clients does it automaticall 'collate' each individual from each day into one cohesive invoice for each person or do you have to do that on your own?
As yet, I'm still using the same system I've used since day 1 which is to just keep track of each client on a notepad, manually entering times, etc.

We bill in 15 minute increments, so I've never been sure if a timetracker would work for us. Any thoughts?

#3 (**permalink**) 04-11-2007

There is a time rounding option, so you can track in fifteen minutes increments if you want.

This software does not create invoices. I manually import information into an invoice, but you can print out a worksheet showing your hours and calculated costs. It hasn't seemed worth the effort for me to try, but I wouldn't be surprised if you could figure out a way to export the data to an invoice in Excel.

What I do is start a file for each new client. You enter the hourly rate, then you just click the timer to start timing. At the end of a project (or a week-depending on how you bill) you’ll have a calculated total of hours and costs. This makes my invoicing pretty painless. The calculations have already been done and I have a nice spreadsheet to share with clients if they wish to see a log of my hours.

Tess · #4 (**permalink**) 04-11-2007

That sounds very cool - I've downloaded and am checking it out now.
Thanks for the great resource

#5 (**permalink**) 04-11-2007

Oooh, I really like this. It makes the whole time keeping aspect so easy and professional. I also just figured out how to use the Paypal invoicing system, now just have to figure out how to quickly transfer the hours from one to the other.
I'm feeling more professional and organized already

#6 (**permalink**) 04-15-2007

I thought I'd download this and give it a shot as well. I had tried a program called 'Time Trax' (I think that is what it was called?) but it wasn't nearly flexible enough for the way I get things done in my office. Will let you know if there are any valuable comparisons to be made.
I too bill at 15 minutes. I also require a minimum for some types of projects - because some things may take literally 10 minutes but are very labor intensive. Thanks for the link!

winslowgirl · #7 (**permalink**) 05-02-2007

I love the time tracking.. Makes things easier as we go along.. I also love the Paypal invoicing.. Although most my clients don't pay by Paypal so I have my own invoicing..

#8 (**permalink**) 07-03-2007

I thought I would share the program I chose. It is free as well. What I liked the most is that you are able to test it out without even downloading it to see if it is for you.
You can also integrate it with Quickbooks
I also wanted to add that if you have your own website this program can be uploaded to your server and if you have subcontractors they can track their time as well. You can also manage their overtime and such.
http://www.actitime.com/