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01-30-2008
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Tracking Your Time
Hi
I don't know what you all use or recommend, but I use Traxtime to track all my client projects. It's a great tool and I don't know what I did without it. It spits out reports with a breakdown by project, and it even has a punch in and punch out button on your desktop!
You can find out more here:
http://www.spudcity.com
Lisa
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01-30-2008
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Junior Member
Company name: NowAssistingYou.com
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Join Date: Aug 2007
Location: Michigan
Posts: 254
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Re: Tracking Your Time
I'm using Task Coach right now, which is Open Source (aka free). http://www.taskcoach.org
__________________
Jeanne
NowAssistingYou.com 
Virtual Assistant :: Web/Blog Design & Hosting :: Writer
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01-30-2008
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Senior Member
Company name: Codehead, LLP
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Join Date: Apr 2007
Location: Portland, OR
Posts: 8,935
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Re: Tracking Your Time
Nice resources, thank you for sharing!
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01-30-2008
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Re: Tracking Your Time
Thanks Jeanne, I'm looking at Task Coach right now. It has different features to Traxtime, I think I'm going to use Task Coach as well for a while and see which one I prefer. It even looks like they might complement each other.
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01-30-2008
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Junior Member
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Join Date: Apr 2007
Location: Florida
Posts: 426
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Re: Tracking Your Time
Now sure what I use... I'll have to look at it, but I love it.. Being able to track every second you work is soo important as a VA and I encourage anyone who hasn't used a tracking system yet, to do... You won't regret it...
__________________
Winslow Girl Virtual Assistant
www.winslowgirlva.com
Taking Virtual Assistance to the Next Level
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01-31-2008
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Resident Member
Company name: Modern Marketing Support
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Join Date: Sep 2007
Location: Ontario, Canada
Posts: 1,250
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Re: Tracking Your Time
Do any of these programs deduct time for you? Lets say one of my clients books me for 10 hours. Do any of these time tracking programs let me punch in 10 hours and then automatically deducts the time/counts down as I go along? (does this make sense to you)
I asked this once before and everyone says they all use excel to do this for them. I am hoping that maybe someone will come up with something that will do the deed for me. Please tell me there is a program that does this! I use MyHours and I like it but it lacks this feature that I would love to have.
__________________
Shari Sultana
Online Business Manager (marketing for retail ecommerce)
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01-31-2008
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Senior Member
Company name: Codehead, LLP
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Join Date: Apr 2007
Location: Portland, OR
Posts: 8,935
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Re: Tracking Your Time
Shari, Google came up with two solutions (I'm sure there must be more, hopefully if someone knows of a program that does this they'll pitch in with an answer - but if these are not suitable, try searching for 'track time against retainer' or 'bill time against retainer' and similar variations to find more options.)
Bill Quick appears to have a free 30 day trial with tech support and it lists billing against retainer as one of the features. It also integrates with Quick Books, but I can't find the price!
Billing Tracker also has a free trial download and lists billing against retainer as a feature. Looks like the paid product license costs just less than $100.
There's also a software directory called Capterra, where you might find more options. Here's a link to their time tracking options page.
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01-31-2008
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Resident Member
Company name: Modern Marketing Support
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Join Date: Sep 2007
Location: Ontario, Canada
Posts: 1,250
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Re: Tracking Your Time
Thanks for the info Tess! I'll go and check those out.
__________________
Shari Sultana
Online Business Manager (marketing for retail ecommerce)
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01-31-2008
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Contributing Member
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Join Date: Dec 2007
Location: California Central Coast
Posts: 122
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Re: Tracking Your Time
Tess here's the pricing on Bill Quick:
Product Price 12 Month Support Notes
BillQuick Lite 2007 $0.00 $249.00 90 days of technical support available for $95
BillQuick Basic 2007 (2 user license) $495.00 $249.00 30 days of Free technical support included
BillQuick Basic 2007 (user license 3-4) $100.00 $20.00 Price shown is per additional license
Lisa007
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02-01-2008
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Junior Member
Company name: NowAssistingYou.com
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Join Date: Aug 2007
Location: Michigan
Posts: 254
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Re: Tracking Your Time
Originally Posted by lisataliga
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Thanks Jeanne, I'm looking at Task Coach right now. It has different features to Traxtime, I think I'm going to use Task Coach as well for a while and see which one I prefer. It even looks like they might complement each other.
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If anything, Task Coach is great for people starting out in the business who don't have a lot of resources (aka cash). I got the heads up on it from a women's web design group I belong to and many of them use it quite successfully.
__________________
Jeanne
NowAssistingYou.com 
Virtual Assistant :: Web/Blog Design & Hosting :: Writer
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02-02-2008
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Re: Tracking Your Time
Hi
Another option is Fanurio http://www.fanuriotimetracking.com It is a desktop application designed for freelancers. It can do basic project management, time tracking and invoicing.
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02-02-2008
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Senior Member
Company name: Codehead, LLP
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Join Date: Apr 2007
Location: Portland, OR
Posts: 8,935
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Re: Tracking Your Time
Originally Posted by lisa007
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Tess here's the pricing on Bill Quick:
Product Price 12 Month Support Notes
BillQuick Lite 2007 $0.00 $249.00 90 days of technical support available for $95
BillQuick Basic 2007 (2 user license) $495.00 $249.00 30 days of Free technical support included
BillQuick Basic 2007 (user license 3-4) $100.00 $20.00 Price shown is per additional license
Lisa007
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Yikes - OK - scratch that one  Thanks for updating the info!
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02-05-2008
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Resident Member
Company name: Modern Marketing Support
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Join Date: Sep 2007
Location: Ontario, Canada
Posts: 1,250
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Re: Tracking Your Time
Originally Posted by lisataliga
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Hi
I don't know what you all use or recommend, but I use Traxtime to track all my client projects. It's a great tool and I don't know what I did without it. It spits out reports with a breakdown by project, and it even has a punch in and punch out button on your desktop!
You can find out more here:
http://www.spudcity.com
Lisa
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Thanks for the info Lisa. I downloaded the trial version yesterday and I really like it so far. It's a reasonable cost too. (I like that
__________________
Shari Sultana
Online Business Manager (marketing for retail ecommerce)
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02-05-2008
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Re: Tracking Your Time
Hi Shari,
I'm glad you're trying it out. I really like Traxtime - it's so simple, no complicated features that you're never going to use.
You know those times when you're working on one client project and another client calls you on the phone? Well, Traxtime has that handy punching in and out button on your desktop, which makes it so easy to change from project to project.
As far as I know it doesn't deduct time from retainer projects, but it's very easy to see on a daily basis how much time you've spent on each client.
Lisa
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02-07-2008
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Resident Member
Company name: Modern Marketing Support
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Join Date: Sep 2007
Location: Ontario, Canada
Posts: 1,250
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Re: Tracking Your Time
Originally Posted by lisataliga
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You know those times when you're working on one client project and another client calls you on the phone? Well, Traxtime has that handy punching in and out button on your desktop, which makes it so easy to change from project to project.
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Yes! Thank you.
I was going crazy using MyHours. I use Firefox and for some reason it crashes on me all the time and then I lose all my tracked time for that session.
Traxtime might just be my lifesaver!
__________________
Shari Sultana
Online Business Manager (marketing for retail ecommerce)
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