I use myhours.com for time tracking. But, it has its limitations. I am looking for something that will allow me to input the number of hours my client has retained this month and then deduct the time used so that I know how many hours my client has remaining. For instance, lets say he has booked 20 hours this month. I want to start with 20 hours "banked" and then deduct the time as I go along so that I always have an accurate account of the time he has left. Does this make sense to you all? Do you know of any software that offers this feature?

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Shari Sultana
Online Business Manager (marketing for retail ecommerce)

Good question, although I do not have an answer, I would love that feature too. Right now I use Excel. I hate having to jump from here to there when billing!

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Doreen R. Patrick, MVA, ACS, CIVA
www.virtualbusinesspartners.net

Check the directory listings (http://www.virtualassistantforums.co...ces/Invoicing/) for multiple solutions

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Lily Chambers, The Virtual Office Goddess, LLC
Author "How to Do Your Own Small Business Bookkeeping"

Thanks Lily. But not one of these have (has?) what I am looking for

I am beginning to think it doesn't exist.

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Shari Sultana
Online Business Manager (marketing for retail ecommerce)

I use MyHours too and I combine that with Excel for a complete solution. It isn't the most ideal but it works well for my purposes

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Sincerely,

Erin Blaskie of Business Services, ETC

Originally Posted by bsetc

I use MyHours too and I combine that with Excel for a complete solution. It isn't the most ideal but it works well for my purposes

I'm afraid I don't know how to set that up. Is it too complicated to explain? I am familiar with Excel but only the basics. I have only set up simple spreadsheets.

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Shari Sultana
Online Business Manager (marketing for retail ecommerce)

Originally Posted by shari VA

I'm afraid I don't know how to set that up. Is it too complicated to explain? I am familiar with Excel but only the basics. I have only set up simple spreadsheets.

I did it! It wasn't that hard. Thanks for the idea Doreen and Erin. This will work great.

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Shari Sultana
Online Business Manager (marketing for retail ecommerce)

Ditto on myHours. The spreadsheet export is fantastic and details everything very well. I include it with my final invoice and make adjust any changes (such as first time discounts) as needed.

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Lisa George
Remote Admin Services
Web:http://remoteadminservices.com
Blog:http://remoteadminservices.wordpress.com

I just signed up for a myhours account. I can't wait to look around on it. I have never had to document my hours for my other 2 clients before but I think I need to get ahead of things now.

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Dawn Riley
A Virtual Assistant in Paradise
Our business is about making yours better

I think it's a good idea to track your time even if you don't have to submit it to your client or you charge a flat rate, because at the end of the month (or whatever interval you want) you can go back and compare your hours to your income and make sure you are charging the correct amount. You may think you are making $X per hour but at the end of the month when you go back and compare the hours actually spent vs. the rates charged you might find out it is more or less than you expected.

When I invoice in QuickBooks I have my retainer and per project fees categorized separate from my hourly income so I can easily compare it against my time spent and see if I am over/under charging.

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Rebecka Melson ~ Virtual Business Services

I love MyHours! It does have its limitations, but for my use, so far it's been great!

i have also found http://www.toggl.com/ & http://www.14dayz.com - are those any good or do you all recommend myhours.com ??

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Julia Neal ...because we ♥ admin!
http://julianeal.wordpress.com

Originally Posted by shari VA

I use myhours.com for time tracking. But, it has its limitations. I am looking for something that will allow me to input the number of hours my client has retained this month and then deduct the time used so that I know how many hours my client has remaining. For instance, lets say he has booked 20 hours this month. I want to start with 20 hours "banked" and then deduct the time as I go along so that I always have an accurate account of the time he has left. Does this make sense to you all? Do you know of any software that offers this feature?

I have given my husband the task of writing a time tracking program for me (web based). I want it to to what myhours.com does - AND generate the invoices for me. I will ask him if this functionality can be put in it.

LOL That's really great!
I had my husband build me a blog program (among other things) because I couldn't find something that did *everything* I wanted.
You gotta love the programmer husbands...

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Hi ya'll,

I have used TraxTime in the past, but when I started building my team I moved over to MyHours.com and I love it. Easy to track teams time, clients hours, etc.

As for tracking time down from billable hours, I have not heard of such a program, but would be interested in looking at it if anyone's finds such a program.

As for using Excel - I would be interested in how this works? Probably would not work for me but would love to understand how to set up the spreadsheet if anyone would like to share.

Thanks,

Kim Hughes