Software and Apps for Virtual Assistant Businesses

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Old 08-03-2012
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Default Email question
When you respond to clients or potential clients or better yet anyone emailing you to ask general questions, do you have any saying or link to your website or any other information below where you sign or respond to them? I have seen various emails that do this and others that choose not to. Do you think it helps to add that if you have?
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Old 08-03-2012
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Default Re: Email question
Are you talking about a 'signature'?

Yes I have a signature. I include my name, business name, title, logo, contact details, social media links and at the very bottom I have some marketing material (only 2 lines worth).

It depends on each individual person I guess, and how you think it makes you look. I include all the above because I am 'virtual', I don't have a shop front for people to visit. It's all relevant to marketing yourself.
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Old 08-03-2012
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Default Re: Email question
I have contact info in my email signature as well. I have my name, company name, phone number, website, FB page, LI page.

The contact people from my client/potential client businesses have this type of information in their email signatures, as do individual clients/potential clients who contact me using their business email. Some even have more, like a company logo, in their email signature.

In mine I also have a statement about the email being confidential and if you receive this email in error, please delete it from your computer, etc. Several of my clients have this in their signature. I felt it was a great idea so created one for myself years ago.

It's easy to set up a default signature in Outlook (as I'm sure it is with other email accounts) that automatically show up with every email you send. You can always delete it before sending the email if there are some that you do not want it on.
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Old 08-03-2012
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Default Re: Email question
Personally I think it adds a professional touch - if it's consistent with your branding. Emails are boring without them now LOL.
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Old 08-05-2012
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Default Re: Email question
Thanks so much for the insight on this. I have seen both done where no one puts contact info, linked in or fb info and I have seen emails where there is no contact info in the signature line.
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Old 08-05-2012
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Default Re: Email question
Here is a site you might be interested in -- I'm thinking of using this for my name and then adding my information below it.
http://www.myfreesignaturemaker.com/
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Old 08-05-2012
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Default Re: Email question
lbrown7205, thank you for this site. It's weird how you find something then lose it I've seen the sites before, but can never get back to them...time to clean up my bookmarks

On the subject, I think adding a signature is professional too not to mention free advertising!
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Old 08-06-2012
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Default Re: Email question
I use Gmail to manage my emails and it allows you (similar to Outlook) to set up a default signature to use in every email and that is what I do.

I actually include a picture of myself since my clients are virtual they appreciate the picture to put a face to the name. I also include my email, phone number websites (I have a few that I promote). Sometimes I include a current promotion and then my social media links.

WiseStamp is another program that works well with gMail to create nice looking signatures.
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Old 08-06-2012
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Default Re: Email question
I have just my logo, website, name, and social media stuff. I've been thinking about putting together a welcome package they can download by PDF with more specific info on how I work/bill, terms and a short letter from me. I'm battling with the idea of making a generalized questionnaire just because most of the clients I get need one thing here and there and not necessarily anything ongoing so I just ask relevant questions.
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Old 08-07-2012
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Default Re: Email question
thanks so very much for the website for signatures. Thank you as well for the other information too. It is all a huge help well trying to finish getting everything off the ground.
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Old 08-17-2012
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Default Re: Email question
I also utilize a signature line. I have different signatures set-up for different accounts and different reasons.

For my company email accounts I have two main signature lines. One is very detailed and gives a ton of info including my social media handles, and the other one is a shorted version of my first signature. I use this when replying to emails I have already sent.

I also have signatures set-up for my client specific accounts. When I type an email I simple choose a signature line and send.

Here is an example of my main signature line:


Julie
Virtual Resource Services, Inc. (VRSI)
16845 N 29th Ave #642
Phoenix, AZ 85053
Local Phone: 623-738-1337
Toll Free: 800-738-3352
Fax: 877-734-6296
Website: http://www.vrsioffice.com
Email: julie@vrsioffice.com

Additional Contact Methods:
Skype ID: vrsioffice
Windows Live/MSN ID: julie@vrsioffice.com
AOL/AIM ID: julie@vrsioffice.com
Yahoo ID: vrsioffice or vrsioffice@yahoo.com
ICQ ID: 626732125 or vrsioffice
Twitter: http://twitter.com/vrsioffice
Facebook: http://www.facebook.com/vrsioffice
LinkedIn: http://www.linkedin.com/in/vrsioffice
Google Talk: http://www.google.com/profiles/vrsioffice

============================== =================

Virtual Assistant … Got One?
If not, Let VRSI Lend a Helping Hand.

http://www.vrsioffice.com

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Old 08-17-2012
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Default Re: Email question
Wow, thanks so much Julie, that helps a lot seeing what you have done. I really have a lot of work to do lol. Now to figure out the welcome packet and how to finish that up and make sure I have the right things in it since figuring out the signature line and a few other things. never knew it would be so much trying to make sure everything is done in the right way while also trying to get clients at the same time (me hitting head against wall lol )
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