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Old 09-02-2008
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Default Keeping track of passwords...etc.
So ladies,

Its getting a bit much. Not just all of my passwords for different sites such as constant contact, basecamp, etc. But all of my clients passwords for their different needs as well. Where do you keep them all? Electronically and/or on paper? If so, do you lock them in a safe or password protect them? What are your best practices in keeping up with these and still protecting the confidentiality of your client?

Thanks for sharing.
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Old 09-02-2008
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Default Re: Keeping track of passwords...etc.
I have a password protected Excel spreadsheet for all of my passwords. For my clients I have all their pw's on individual profile sheets in Word (pw protected) and then I have a printed copy in their working file for easy access that never leave the office.
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Old 09-02-2008
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Company name: Modern Marketing Support
 
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Default Re: Keeping track of passwords...etc.
I keep mine in an Excel spreadsheet. I've heard of some VAs using Roboform(?) but I haven't tried it out yet.
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Old 09-02-2008
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Default Re: Keeping track of passwords...etc.
I keep my passwords in three places...customized folders within my email account, in a document in Word (password protected) and also on my memory stick. This way if my machine crashes or some issue happens with my daily backups, I can access them in my email. If I lose my memory stick, I have access to them in other places.

Once I lost a document I had them on, so I've learned my lesson, and keep them in multiple places in encrypted files.

Also, have you considered OpenID for some of your password headaches. It allows you to have one super-protected username and password for multiple sites, etc.
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Old 09-03-2008
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Default Re: Keeping track of passwords...etc.
I encourage you to check out Roboform - life is so much simpler! :-)
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Old 09-03-2008
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Default Re: Keeping track of passwords...etc.
Hi

You might want to try keepass. The best thing about it of course is that its free.
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Old 09-03-2008
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Default Re: Keeping track of passwords...etc.
I use Roboform and love it! It really does make life simpler, good luck!
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Old 09-03-2008
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Default Re: Keeping track of passwords...etc.
I use PasswordKeeper. I keep all my passwords in my thumb drive which I carry with me everywhere I go. Whenever I need a password I just plug it into my computer and bring up my passwordKeeper, put in my master password (the only one I have to remember) and I have access to all my passwords, and my client's passwords.

I also keep a copy of my main file on my main computer just in case something happens to my thumb drive.
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Old 09-03-2008
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Default Re: Keeping track of passwords...etc.
Great ideas..I will have to check out the Roboform. Right now I have in a notebook that I keep locked up that I can also carry with me.
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Old 09-04-2008
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Default Re: Keeping track of passwords...etc.
I recently wrote a post on my blog about password systems. I have used three different systems for many years: an Excel spreadsheet, Outlook Contacts & a print out of all.

I have an Excel spreadsheet that is password protected. My column headings include:
  • Site
  • Login/Username
  • Password
  • Account #
  • Security Question
  • Security Answer
  • Notes
  • Date Established

I use Outlook to track various subscription services and accounts.
  • Company Name/Site - file by the site name for quick retrieval
  • Webpage Address direct and easy access to site
  • Note Section enter login, account, password and other pertinent information
  • Categories create related categories for sorting and searching [social networks, services, financial, personal, client]
  • Private box - checked for security

I keep a print out of all that is secured in a safe. You never know when your computer may fail and vital information is needed.

Just recently, I started using Roboform. It's been highly recommended by many VAs.

HTH
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