Re: Rate Increase
When the time comes to raise my rates (make an adjustment) I don't put together a letter. I don't think there is a need to do so.
I just send an email 30 days before the rate is scheduled to increase. I state, "...per our contract, on DATE your rate will adjust to $xx.XX."
I create an addendum to the contract which states the same...effective DATE, Client rate will adjust/increase to $XX.00...and send that via EchoSign for their signature. That's all I do.
I don't feel there is a need to write a letter or to explain reasons for incurring a rate adjustment. It's business and that's the way it is.
If the Client tries to 'make a deal' which often happens with clients who start out at low rates, please stick with your contracted adjustment.
Kudos to you for putting an increase heads-up in your contract! That made the process much easier.