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#1 (permalink)   06-03-2009 Kimberly Kissel Guest Company name: Click here to learn how to add your Company Name! Latest blog post: Click here to learn how to add your blog feed! My latest Twitter: Click here to learn how to set up your Tweets!   Posts: n/a How do you update your client's calendar? I am an aspiring VA and I am trying to wrap my brain around how VAs update their client's calendars. Any advice on how you do this would be great. I am especially having a hard time understanding if a client uses Outlook to maintain his/her schedule. Do you remote in, or try and get the client to migrate to a web-based program? Thank you! Kimberly Kissel Virtual Assistant Services by Kimberly

#2 (permalink)   06-03-2009 vSuite New Member Company name: vSuite   Join Date: May 2009 Location: Melbourne, Australia Posts: 25 Re: How do you update your client's calendar? Hi Kimberly, I too am new to the world of VAs and have struggled with this concept also. I'm sure many of the experienced VAs here at VAF will be able to shed some light. I'll be checking back to see what responses you get. Sharon __________________ Sharon Melbourne, Australia

#3 (permalink)   06-03-2009 TraceyDelCamp New Member Company name: EZ Ezines My latest Twitter: http://t.co/HLv38ehg   Join Date: May 2009 Location: Clementon, NJ Posts: 5 Re: How do you update your client's calendar? Hi Kimberly, I use Google Calendar for all things calendar! There is a google sync tool you can download that will sync up an Outlook calendar to Google calendar and it syncs both ways. So your client can make changes in Outlook and you'll see it in Google, and you can make changes in Google cal and your client will see it in Outlook. __________________ Tracey DelCamp | EZ Ezines www.traceydelcamp.com

#4 (permalink)   06-03-2009 Hettwer_Virtual_Office Contributing Member Company name: Hettwer Virtual Office   Join Date: Mar 2008 Location: Oregon Posts: 135 Re: How do you update your client's calendar? There are several options out there for VAs to sync calendars. If you are not using Microsoft Exchange Server, there are several programs out there you can use. ShareOutlook by 4 Teams is a paid subscription that updates Outlook (appointments, contacts, tasks, etc.) as soon as somone makes a change (depending on how you set up your preferences). Here's a great article on this topic: http://www.slipstick.com/outlook/share.asp. __________________ Mary Hettwer Hettwer Virtual Office

#5 (permalink)   06-03-2009 vSuite New Member Company name: vSuite   Join Date: May 2009 Location: Melbourne, Australia Posts: 25 Re: How do you update your client's calendar? This is very helpful - I can't believe how much this forum has to offer. There is so much to learn and VAF makes it so easy!! __________________ Sharon Melbourne, Australia

#6 (permalink)   06-03-2009 iAssist Virtual Solutions Contributing Member Company name: iAssist Virtual Solutions   Join Date: May 2009 Posts: 74 Re: How do you update your client's calendar? Originally Posted by TraceyDelCamp Hi Kimberly, I use Google Calendar for all things calendar! There is a google sync tool you can download that will sync up an Outlook calendar to Google calendar and it syncs both ways. So your client can make changes in Outlook and you'll see it in Google, and you can make changes in Google cal and your client will see it in Outlook. Hi Tracey, Do any of your clients object to having their personal/private calendar on google, let's say where it is not as secure as an internal networking calendar? Maybe I just don't understand the technology... Many thanks, Amanda

#7 (permalink)   07-17-2010 summit administrative services Contributing Member   Join Date: Jul 2010 Location: Snoqualmie Pass, WA Posts: 52 Re: How do you update your client's calendar? The google calendar is still a password protected app, so only you and the client can access it. One other thing to note is to be sure that the "sync" function is set up to run both directions (ie, outlook to google / google to outlook) at least every 15-30 minutes. You don't want to schedule a meeting for your client on google, only to find out that they have already put something on their calendar for the same time slot! Ouch!

#8 (permalink)   07-17-2010 vrsi-office Junior Member Company name: Virtual Resource Services, Inc. My latest Twitter: Avitar http://t.co/WIIE2Y7d   Join Date: Jan 2010 Location: Arizona Posts: 261 Re: How do you update your client's calendar? If the client uses Outlook I use OfficeCalendar http://www.officecalendar.com/. This programs allows you to share Outlook calendars, contacts, and email without Exchange Server. I pay the annual fee and bill my clients monthly based on the number of users they are assigned. If you do not have a dedicated IP address, then you can use a service such as TZO http://www.tzo.com/MainPageServices/index.html. Best Wishes, Julie __________________ Julie | Virtual Resource Services, Inc (VRSI) http://www.vrsioffice.com

#9 (permalink)   07-20-2010 simonnejo New Member Company name: No Secretary Needed   Join Date: Jul 2010 Location: Tupelo, MS Posts: 26 Re: How do you update your client's calendar? I use google calender and that is a request I have for all my clients is that they use google calender too

#10 (permalink)   07-21-2010 reneeshupe Junior Member Company name: Redhead Business Solutions What I'm writing about...: Book Review: Become a Virtual Assistant 2nd Editi... My latest Twitter: Much broader message than the title says: Why I s...   Join Date: Oct 2009 Location: Cloverdale Posts: 479 Re: How do you update your client's calendar? I vouch for Google Calendar as well. I have all of my clients calendars accessible via my own Google Calendar. I don't use a regular desktop email application as I've be transitioning to having as much as possible online or "in the clouds" as much as possible. __________________ Renee Shupe, Become a Techie Virtual Assistant eMail Marketing & Aweber Training Starts May 15! - Save 50% using VAFAweber