Virtual Assistant Forums | Work from Home

mksdesignss · #61 (**permalink**) 02-28-2010

For the company I used to work for, I'd send 2 letters, then turn it over to collections. If they didn't pay, you could write it off as a business loss.

Balanced Business Service · #62 (**permalink**) 02-28-2010

Payment Policy: If the client is new to me, I ask for half or all upfront depending on the situation and whether or not anything within the job requires cash out of my pocket to execute; e.g. If a client wants a mailing list, I have to get paid for that first b/c I have to pay the company I purchase the list from. For regular monthly clients, after the relationship is established and I can tell they'll pay, I can bill by-weekly or monthly after the fact instead of by retainer. But sometimes you can tell it's best to keep the relationship on a retainer basis. Lots of judgment calls sometimes.

Policy for Phone Calls: Another policy I have, I let clients know that while I do interact with their contacts by phone, I don't provide the service of "Answering Service". This was a bit of a challenge at first b/c I didn't want to sound like "I don't do windows" kind of thing. I make and take lots of calls but I could tell there was a line that needed to be drawn. Most of my interaction with contacts of clients is to set or confirm appointments so it seems be working so far. I was relieved to see that my clients were understanding. Just as it is important to my clients that I understand what is expected of me, It was a relief to let them know I had some professional expectations of my own. I just made sure I was tactful when bringing it up.

Take care,

Reneebva · #63 (**permalink**) 03-25-2010

Originally Posted by AwesomeAssistant

1. Signed contract (I sign it too and give the client a copy so they feel that I've committed to them also.)
2. Confidentiality agreement (Again, the client needs to know that their information is confidential and private.
3. Deposit or prepaid retainer in hand before beginning a project.

Sue Canfield
Awesome Assistant

I'm with you Sue, they would be my top priorities.
If a long term client they pay 2 weeks projected in advance.

Great threat guys!

divaglamma · #64 (**permalink**) 04-05-2010

1. Must have signed contract
2. Must have deposit prior to starting
3. No working weekends/overtime

I never thought about not answering the phone until I heard in a podcast about only checking phone messages and email twice a day - noon and 4pm - which is working great for me. I am getting so much done!

YourEveryDayVA · #65 (**permalink**) 04-06-2010

Wow, the things I haven't thought of yet, are mind boggling.
Thanks for all the great ideas, It never crossed my mind not to answer my phone! Now I am taping my phone calls, with my client permission of course, just to make sure nothing is missed. I think I'll be looking into evoice. Thanks

kkaiser · #66 (**permalink**) 04-28-2010

Originally Posted by Office Goddess

I had the same attitude but was told here (and by several other people!) that some people won't contact me w/out a phone number. I publish my cell phone as my business phone number and set my "generic" ring tone to "silence" (I created a 30-second ring tone of NOTHING)

. I check my voice mail on the same schedule as me email (3x daily) and respond accordingly.

I have gotten a GOOGLE VOICE number that is forwarded to my cell phone - that way you have the option of taking it or it goes to a business voicemail recording. It is FREE and I love it

Tess · #67 (**permalink**) 06-03-2010

I finally had a chance to read through this entire thread - some really great answers! Thanks everyone for sharing from your own personal experience.

Looking forward to seeing the thread continue to grow

hapcasey2006 · #68 (**permalink**) 08-16-2010

As a start up business, I have found the information in this post especially helpful. I am working on creating my policies and procedures now and had needed some ideas of what to do. Thank you all.

Thanks,
Heavenlea

uniquely40 · #69 (**permalink**) 08-17-2010

My Terms and Policies procedure are clearly stated on my website and with each signed contract a copy is given to the client. I hate going back and forth in dispute with clients; also clearly stated are my phone answering policies.

Also I found that my clients, follows the instructions in the Policies because I am available up to a certain hour in their day and I have a lot of avenues in which their contact can me. Read my blog on this forum, What I Have Learnt. My clients respect me and I respect them.