Email Organizer - Virtual Assistant Forums

Maria · #1 (**permalink**) 03-05-2008

I find it so hard to stay organized sometimes with all the email I get. Sometimes my inbox has 50 emails in it that I can't manage to sort or that i don't want to get rid of because I might need them later. I found this tool which I'm hoping will help me stay organized.
http://www.caelo.com/index.php

Does anyone have any tips on how to keep my inbox organized? My inbox thanks you in advance.

Office Goddess · #2 (**permalink**) 03-05-2008

What email program do you use? I have filters that send emails from specific addresses (like this forum

) to their own folder when the mail is received.

Maria · #3 (**permalink**) 03-05-2008

Hi Lily

I use my Outlook for work emails. I also have a hotmail account that I use for all the other stuff.

Tess · #4 (**permalink**) 03-05-2008

I have Windows Mail and use filters as well to sort emails to specific folders - it's really the only way to go. I get so many client emails that I'm certain they'd get lost if I didn't have them set to sort automatically. I have Yahoo account that I use when I want to sign up for 'junky' stuff and I use mail2web.com when I'm away from my laptop but need access to email on the server.

I've not yet heard of this NEO program but it's cool that they have a free version.
Have you installed it yet? Let us know how it works for you!

AtlanticVA · #5 (**permalink**) 03-05-2008

I use Outlook for both home and my business. I have use a filter to put everything into proper mailboxes so that nothing gets lost. Working so far!

jeannedb · #6 (**permalink**) 03-05-2008

I use Thunderbird and have two gmail accounts and my domain based account running through it. Each account stays separate but viewable at the same time. I also run lots of filters.

I also like how Thunderbird will thread my emails so I can see how an email conversation runs (this is especially useful for email groups too).

Virtual Office Management · #7 (**permalink**) 01-24-2009

set up different client folders in personal files. Thats what I do. I also made a file folder for to do's here.

Rebecka Melson · #8 (**permalink**) 01-24-2009

Well, it just recently dawned on me that if I could print other documents to PDF then I could do that same with my emails. So, I setup a sub-folder for each client and now I print all the emails to PDF and store them in the sub-folders rather than in an email folder.

I previously had an email inbox folder for each client, but now I've got too many clients and it still was cluttering up my email.

Gems Virtual Office · #9 (**permalink**) 01-24-2009

I also use outlook and filters to set up email folders. Like your idea too Rebecka, I might try that when I have enough clients to clutter up my inbox

Glad to hear your business is going so well!! And with tax season upon us I would think you'll end up even busier.

JoCarole · #10 (**permalink**) 01-24-2009

I have Windows Mail (in Vista) and it gives you as many folders as you want and they come in different colors. So that is one way I organize my e-mail. Others ways are setting up different e-mail accounts (like gmail,hotmail,yahoo) and using each account for whatever you want. Whether its for clients, certain types of emails designated to each account, etc.....I also use gmail both on my desktop and laptop so I can access what I need when I am using my laptop remotely.

Jo-Carole