Hi Kathy:
I always find that picking up the phone and trying to resolve things live is so much better than email. We as VAs are certainly virtual, certainly in times like the one you've described, but I have found from experience that a voice on the phone is so much better received than an electronic message.
On the phone, you're better able to convey your personality and your direct needs over the phone without coming across in a negative way.
I'm curious to see how this resolves. Please keep us posted and best wishes!