| Billing Policies Find and share information, experience, and opinion on the importance of billing policies to your VA practice. |
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08-07-2008
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New Member
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Join Date: Aug 2008
Posts: 32
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How do you number your invoices?
Just wondering what your numbering scheme is if you have one?
And do you always tie a quote number to your invoice?
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08-07-2008
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Active Member
Company name: Administrative Partners, LLC
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Join Date: Apr 2008
Location: Virtually Anywhere
Posts: 670
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Re: How do you number your invoices?
I number mine by the date the contract is started suffixed with the month of the agreement. For example, if started working for a client on June 1, 2008, their first invoice would be numbered 060108-01. Now if I start working for two clients on same date, the other client would start be 060108A-01.
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08-07-2008
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Resident Member
Company name: A Virtual Assistant in Paradise
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Join Date: Oct 2007
Location: Florida
Posts: 1,875
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Re: How do you number your invoices?
My first client's invoices start with 100's, 2nd with 200's and so on.
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08-07-2008
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Resident Member
Company name: The Virtual Office Goddess, LLC
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Join Date: Aug 2007
Location: Boulder, CO
Posts: 2,021
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Re: How do you number your invoices?
Client Initials-year-month
ex.
Knick O Time Horse Rescue = KOTHR-08-02
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08-07-2008
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New Member
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Join Date: Aug 2008
Posts: 32
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Re: How do you number your invoices?
Great, thanks for the feedback. =)
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08-07-2008
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Resident Member
Company name: Virtual Business Services
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Join Date: Sep 2007
Location: Oklahoma, USA
Posts: 1,129
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Re: How do you number your invoices?
I use QuickBooks for my billing and it automatically assigns the numbers. I started my invoice numbers at 100.
__________________
Rebecka Melson ~ Virtual Business Services
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08-07-2008
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Contributing Member
Company name: Ness Lindsay ~ The Freedom to Sell Homes
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Join Date: Feb 2008
Location: Halton Hills, Ontario
Posts: 213
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Re: How do you number your invoices?
I am similar to Rebecka. I use Quickbooks Pro and it automatically calculates the invoice numbers. For me, my importance lies in the client's name and date of invoice opposed to the actual invoice number.
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08-08-2008
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Active Member
Company name: Prime Admin Solutions
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Join Date: Jan 2008
Posts: 760
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Re: How do you number your invoices?
I number mine with OA-200_-#
OA = Oakville Admin followed by the year followed by invoice number, invoice 1 for 2008 would be OA-2008-1
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Julia
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08-08-2008
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Contributing Member
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Join Date: May 2008
Location: Atlanta, GA
Posts: 144
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Re: How do you number your invoices?
Knick O Time Horse Rescue??? What a name! what a business! 
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08-08-2008
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Active Member
Company name: Ciboney Virtual Solutions
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Join Date: Nov 2007
Location: Grenada, USA
Posts: 601
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Re: How do you number your invoices?
I use the client's or company name and a number. So, John's Design would be JD008 representing invoice number 8 to John Design.
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