Thought I'd share a couple of email tips that I learned by accident. The best things I've learned have happened by accident!

As Rebecka mentioned, you can print emails to PDF and save them to your computer. In some email platforms (ex: Outlook, Thunderbird, etc) you can also just save the email directly to disk. When you have an email open, you can do a File-SaveAs, pick a format, and pick a folder on your disk. In some, you can just right-click on an email in the list and choose "save as" from there. When you want to look at it, double-click on the email file and it will open up in whatever format you saved it as.

In Outlook, it's even better - you can just drag emails from the Outlook list to a folder (in My Computer or whatever). AND you can do multiple emails at once - just use Ctrl or Shift to highlight as normal.

The only thing here is that, when it saves the email file, it gives it the date you saved it - not the date the email was sent/received. Those dates are still saved within the email, it's just the file date that is the save date. I usually add the date (yymmdd) to the beginning of the filename so they sort properly.

Another trick in Outlook is that you can change the "subject" of emails (for when someone sends an email with an irrelevant subject header or none at all). I use this ALL the time - I'll add something to it in brackets to make it make sense to me. And then I can do searches on subject headers for what I need to find. I don't know of any other email software that allows you to do that, but would love to know if anyone finds one.

So I use Outlook mostly. Not because I particularly like it any better - just because I can drag those emails and I can change the subject. It's a big help when you are working with a lot of emails.

Deb

__________________
Deb at Ivy Freelance
Metrics, Marketing and Macros